Effective Date: July 24, 2026
Last Updated: July 24, 2026
Signature Vibez LLC (“Signature Vibez,” “we,” “us,” or “our”) is a Georgia limited liability company authorized to transact business in Illinois as a foreign limited liability company.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when individuals, students, parents, guardians, educators, schools, organizations, businesses, vendors, event attendees, athletes, creators, contractors, partners, and other users interact with our websites, applications, platforms, products, programs, events, digital portfolios, NFC-enabled products, QR codes, educational services, workforce-development services, consulting services, community platforms, and related offerings.
Collectively, these are referred to as the “Services.”
By accessing or using the Services, you acknowledge the practices described in this Privacy Policy.
1. Scope
This Privacy Policy applies to current and future Signature Vibez Services, including:
Websites and landing pages;
Digital portfolios and professional profiles;
NFC cards, tags, merchandise, and connected products;
QR codes and digital identity tools;
School, student, athlete, alumni, mentor, employer, and partner portals;
Educational and workforce-development programs;
Career-readiness and professional-development services;
Event registration, ticketing, production, and activations;
Directories, communities, marketplaces, and membership programs;
Mobile and web applications;
Artificial-intelligence-powered tools and automations;
Customer relationship management and analytics tools;
Physical products, digital products, and subscription services;
Consulting, branding, marketing, and technology services; and
Other products, platforms, programs, and services that link to this Privacy Policy.
A separate agreement, school contract, program consent form, event release, vendor agreement, or supplemental privacy notice may apply to a particular Service. Where a separate agreement imposes stricter privacy requirements, the stricter requirements will control.
2. Information We Collect
Depending on how you interact with Signature Vibez, we may collect the following categories of information.
A. Contact and Identity Information
This may include:
Name;
Email address;
Telephone number;
Mailing address;
Date of birth or age range;
Pronouns;
Profile photograph or headshot;
Username and account credentials;
Parent or guardian contact information;
School, employer, organization, team, or business affiliation; and
Government-issued identification when reasonably necessary for identity, age, tax, payment, vendor, or security verification.
B. Professional, Educational, and Program Information
This may include:
School and graduation information;
Academic interests and educational pathways;
Employment history;
Résumés, biographies, cover letters, and professional summaries;
Certifications, skills, accomplishments, awards, and work samples;
Career goals and professional-development needs;
Mentorship, coaching, attendance, engagement, and program-progress information;
Athletic information, team affiliation, statistics, highlights, and NIL-related materials;
Portfolio content and profile links;
Feedback, assessments, surveys, recommendations, and testimonials; and
Information provided by schools, employers, community organizations, program sponsors, coaches, mentors, or authorized representatives.
C. Account and Profile Information
This may include:
Account settings;
Profile visibility preferences;
Portfolio content;
Social-media and professional-network links;
Uploaded documents, photographs, videos, graphics, audio, and other content;
Community participation;
Messages submitted through the Services; and
Connections, referrals, introductions, and networking activity.
D. Transaction and Commercial Information
This may include:
Products and Services purchased;
Subscription status;
Order history;
Billing address;
Payment status;
Refund and cancellation information;
Event registrations;
Sponsorships and donations;
Vendor transactions; and
Information necessary to prevent fraud or resolve billing disputes.
Payment-card numbers and banking information may be collected and processed directly by third-party payment processors. Signature Vibez may receive limited transaction information, such as the payment amount, payment status, card type, and the last digits of a payment method.
E. Event and Media Information
When you attend or participate in an event, workshop, program, activation, photo booth, interview, or production, we may collect:
Registration and check-in information;
Photographs;
Video recordings;
Audio recordings;
Testimonials;
Survey responses;
Participation records;
Badge or credential information;
Emergency-contact information when appropriate; and
Engagement with event technology, NFC products, QR codes, or activation displays.
Separate media releases or consent forms may apply.
F. Device and Usage Information
We and our service providers may automatically collect:
Internet Protocol address;
Browser type;
Device type;
Operating system;
Device identifiers;
Approximate location derived from an IP address;
Referring and exit pages;
Pages viewed;
Links clicked;
Date and time of access;
Session duration;
Search and navigation activity;
QR-code scans;
NFC interactions;
Cookie and tracking identifiers; and
Performance, diagnostics, and error data.
G. Communications
We may collect information contained in:
Emails;
Text messages;
Contact forms;
Chat messages;
Customer-support requests;
Meeting notes;
Recorded calls, when permitted and disclosed;
Social-media messages; and
Other communications with Signature Vibez.
H. Artificial Intelligence Information
When you use an AI-powered feature, we may process:
Prompts and instructions;
Uploaded documents;
Portfolio, résumé, biography, or profile information;
AI-generated responses;
User corrections and feedback;
Usage and performance information; and
Information necessary to review output for accuracy, quality, safety, and misuse.
Users should not enter highly sensitive personal information, confidential third-party information, passwords, financial-account credentials, medical records, Social Security numbers, or other information that is unnecessary for the requested service.
I. Sensitive Information
Certain programs may require information considered sensitive under applicable law. This may include information relating to minors, disability accommodations, financial circumstances, demographic reporting, educational records, or emergency needs.
We will seek to collect sensitive information only when reasonably necessary, authorized by contract, required by law, or provided with appropriate consent.
3. Sources of Information
We may collect information:
Directly from you;
From a parent or legal guardian;
From a school, district, college, university, employer, nonprofit, team, coach, program sponsor, or community organization;
From an authorized administrator or account owner;
From event, ticketing, payment, scheduling, or registration platforms;
Through NFC, QR-code, website, application, or platform interactions;
From publicly available sources and professional profiles;
From vendors and service providers;
Through referrals and introductions; and
Through integrations you authorize.
4. How We Use Information
We may use personal information to:
Provide, operate, maintain, and improve the Services;
Create and manage accounts and digital portfolios;
Produce NFC and QR-connected products;
Deliver educational, workforce, career, mentorship, athletic, and community programs;
Register users for events and programs;
Process payments, subscriptions, orders, sponsorships, and donations;
Fulfil purchases and provide customer support;
Communicate about accounts, programs, events, opportunities, and transactions;
Connect users with schools, employers, mentors, partners, vendors, sponsors, or opportunities when authorized;
Personalise user experiences and recommendations;
Generate résumés, biographies, portfolios, professional materials, and other requested content;
Operate artificial-intelligence tools;
Measure program participation, outcomes, and impact;
Provide reports to contracting organizations, subject to applicable agreements and privacy requirements;
Maintain directories and community platforms;
Send marketing communications where permitted;
Protect the security and integrity of the Services;
Prevent fraud, abuse, unlawful conduct, and policy violations;
Enforce our agreements;
Comply with legal obligations;
Establish, exercise, or defend legal claims; and
Develop new products, platforms, features, and Services.
We will not use student information obtained through a school relationship for unrelated targeted advertising or sell such information for independent commercial purposes.
5. How We Disclose Information
We may disclose information as described below.
A. Service Providers
We may engage companies that provide:
Website and application hosting;
Cloud storage;
Payment processing;
Customer relationship management;
Email and text-message delivery;
Scheduling;
Event registration and ticketing;
Analytics;
artificial-intelligence services;
Video conferencing;
Portfolio hosting;
Printing and product fulfilment;
Marketing support;
Cybersecurity;
Customer support; and
Professional, legal, accounting, or insurance services.
These providers may process information only as permitted by their contracts and applicable law.
B. Schools and Program Partners
Where Signature Vibez provides Services through a school, district, college, university, employer, nonprofit, sponsor, team, or other organization, we may provide that organization with information related to:
Registration;
Eligibility;
Attendance;
Participation;
Program completion;
Deliverables;
Progress;
Outcomes;
Safety;
Contract administration; and
Aggregated or de-identified reporting.
The applicable contract or consent form may further limit how information is used or disclosed.
C. User-Directed Sharing
We may disclose information when a user or authorized representative directs us to do so. For example, users may choose to publish a digital portfolio, share an NFC profile, join a directory, submit information to an employer, or connect with a mentor.
Users are responsible for reviewing profile visibility and understanding that publicly shared content may be viewed, copied, saved, indexed, or redistributed by others.
D. Business Transactions
Information may be disclosed as part of a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, due-diligence process, or transfer of some or all of Signature Vibez’s operations. Any successor will remain subject to applicable legal obligations concerning personal information.
E. Legal, Security, and Safety Disclosures
We may disclose information when we reasonably believe disclosure is necessary to:
Comply with law, regulation, subpoena, court order, or legal process;
Respond to lawful government requests;
Protect the rights, property, safety, or security of Signature Vibez, our users, students, children, partners, or the public;
Investigate fraud, abuse, threats, or unlawful activity;
Enforce our contracts and policies; or
Establish, exercise, or defend legal claims.
F. With Consent
We may disclose information for other purposes with your consent or at your direction.
6. Sale and Targeted Advertising
Signature Vibez does not sell personal information for money.
Certain analytics or advertising technologies may be legally classified as “selling,” “sharing,” or targeted advertising in some jurisdictions. Where applicable, users may exercise available opt-out rights by contacting us or using a privacy-preference tool made available through the Services.
We do not sell personal information belonging to children or students.
7. Children and Minors
Signature Vibez serves schools, youth organisations, families, student-athletes, and workforce-development programs. Some Services may involve minors.
Children Under 13
We do not knowingly collect personal information online directly from a child under 13 without appropriate authorization or verifiable parental consent when required by the Children’s Online Privacy Protection Act.
Where a school authorizes collection on behalf of a parent for a school-directed educational purpose, Signature Vibez will use the information only for the authorized educational purpose and as permitted by the applicable agreement and law.
A parent or guardian may contact us to request access to, correction of, or deletion of a child’s information.
Users Ages 13 to 17
Users under the age of majority may use the Services only with permission from a parent, guardian, school, or authorized program administrator when required.
Signature Vibez may require additional consent forms, media releases, program agreements, or verification before activating certain features.
Public Student Profiles
A student’s portfolio or profile will not be made publicly available unless authorised through the applicable program, consent process, or account setting. Schools and guardians should avoid making unnecessary student information publicly accessible.
8. Educational Records and FERPA
Signature Vibez is not itself an educational institution subject to FERPA merely because it provides education-related Services. However, when Signature Vibez receives personally identifiable information from education records through a school or institution subject to FERPA, we will process that information in accordance with:
The applicable school or institutional agreement;
The school’s authorization;
Applicable FERPA requirements;
Legitimate educational purposes; and
Reasonable administrative, technical, and organisational safeguards.
Where Signature Vibez acts under the FERPA school-official exception, we may be subject to the school’s direct control regarding the use and maintenance of education records and may not redisclose them except as permitted by law.
Schools remain responsible for determining whether disclosure to Signature Vibez is legally authorised and for providing any notices or obtaining any consents required by law.
9. Cookies and Similar Technologies
We may use cookies, pixels, local storage, tags, software development kits, and similar technologies to:
Operate essential website and account functions;
Remember user preferences;
Authenticate users;
Maintain security;
Analyse traffic and usage;
Measure marketing effectiveness;
Improve performance; and
Personalise content.
Users may control certain cookies through browser settings or a consent-management tool. Disabling cookies may affect the functionality of the Services.
10. Artificial Intelligence
Signature Vibez may use artificial intelligence to support content creation, portfolio development, career guidance, recommendations, customer service, data organisation, workflow automation, analytics, and other Services.
AI-generated content may be incomplete, inaccurate, outdated, biased, or inappropriate for a particular situation. Users must independently review AI-generated output before relying on, publishing, submitting, or acting upon it.
We may use third-party AI providers to process user inputs. We will configure and contract with providers in a manner intended to protect information based on the nature of the Service, but no external system is risk-free.
We will not intentionally use confidential student information obtained through a school to train a general commercial AI model without lawful authorization.
11. Data Retention
We retain personal information only for as long as reasonably necessary to:
Provide the Services;
Maintain an account or portfolio;
Complete a contract or program;
Fulfil legal, tax, accounting, reporting, or insurance obligations;
Resolve disputes;
Enforce agreements;
Protect against fraud and abuse; and
Maintain legitimate business records.
Retention periods vary by information type, contractual obligation, user status, school requirements, and applicable law.
Student and child information will not be retained indefinitely. When the information is no longer reasonably necessary for the authorised educational or program purpose, we will delete or de-identify it unless continued retention is required by law or contract.
12. Security
We use reasonable administrative, technical, physical, and organisational measures designed to protect personal information.
These measures may include:
Access controls;
Password protection;
Encryption where appropriate;
Role-based permissions;
Vendor reviews;
Staff and contractor confidentiality obligations;
Security monitoring;
Data backups;
Incident-response procedures; and
Data-minimisation practices.
No storage or transmission system is completely secure. We cannot guarantee that unauthorised access, loss, misuse, or disclosure will never occur.
Users are responsible for protecting account credentials and promptly notifying us of suspected unauthorised access.
13. Your Choices and Privacy Rights
Depending on your location and applicable law, you may have the right to:
Request access to personal information;
Request correction of inaccurate information;
Request deletion;
Request a portable copy;
Restrict or object to certain processing;
Withdraw consent;
Opt out of certain marketing communications;
Opt out of legally defined sales, sharing, or targeted advertising;
Appeal a denied privacy request; and
Obtain information about categories of information collected and disclosed.
We may need to verify your identity and authority before processing a request. A parent, guardian, school, organisation, or authorised agent may submit a request where permitted.
We will not unlawfully discriminate against a person for exercising a privacy right.
14. Marketing Communications
You may unsubscribe from marketing emails by using the unsubscribe link in the message.
You may opt out of non-essential text messages by replying STOP or following the instructions in the message. Message and data rates may apply.
Even after opting out of marketing, we may send transactional, account, safety, legal, or service-related communications.
15. Third-Party Websites and Integrations
The Services may contain links to or integrations with third-party platforms. Signature Vibez does not control and is not responsible for the privacy, security, availability, or content practices of independent third parties.
Users should review the policies of each third-party service before providing information.
16. International Users
Signature Vibez is based in the United States. Information may be processed and stored in the United States and other jurisdictions where our service providers operate.
Where required, we will use appropriate safeguards for international data transfers and honour applicable privacy rights.
17. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our Services, technology, business practices, or legal obligations.
The updated version will be posted with a revised “Last Updated” date. Where required, we will provide additional notice or obtain consent.
18. Contact Signature Vibez
Questions, complaints, and privacy requests may be submitted to:
Signature Vibez LLC
A Georgia limited liability company
Authorized to transact business in Illinois
Email: [email protected]
Mailing Address: [Insert Signature Vibez LLC Mailing Address]
For requests involving a school-sponsored account, you may also contact the applicable school or program administrator.